Add Value to Your Slide: by Claudyne Wilder

A typical PowerPoint presentation includes the speaker reading the slide and maybe including a couple of other sentences that are not on the slide. That is backwards. This upside-down pyramid shows how conveying the data itself is one small piece –- and perhaps the smallest -– of your presentation. Your task as a speaker is to communicate information that is not on the slide. Let’s start at the bottom of the inverted pyramid.

Convey: First, convey your data. You might tell your audience that the purchase of a new production machine will cost $ 500,000. Many times you don’t even have to read the numbers; your audience can see them.

Add to: Second, add information to the data by telling your audience that this machine will allow the company to increase its inventory, which is critical because the manufacturing plant is now running at capacity. If you don’t add to and explain the number you are conveying, your audience does not know how to think or feel about agreeing to purchase a new machine.

Interpret: Third, interpret the data and give it meaning. Help your audience make a decision by telling them why the information is important and what it means to them. For example, your audience may be wondering if this machine really is necessary right now. You can help them make up their minds by stating, “The sales group is about to sign an agreement for an alliance with a vendor who wants to sell our products. We will need more inventory.” Now you are interpreting the data and giving it meaning.

Share your vision: Fourth, if appropriate, share a vision: “I know that this investment will pay off and lead to increased revenue when our partner starts to sell for us. They have already ordered more products than we have on hand.”

When you as the speaker actually “add value” to what you are showing on the slide, your audience stays engaged. The slide has the job to convey, but you have the other three jobs on the communication pyramid. To convince your audience, you must add to the data, interpret it, and share your vision.


Claudyne WilderClaudyne Wilder is guest lecturer at conferences, business shows and corporate events. She is the creator of three presentation seminars: “The Winning Presentations Seminar,” “The Winning Presentations Sales Seminar;” and “Creating PowerPoint Presentations That Get Your Point Across.” She offers “The Winning Presentations Seminar publicly about six times a year. She also licenses this seminar to companies and consultants to teach.

Do visit Claudyne’s site at Wilder Presentations to learn more.

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Indezine News Released

We all live in a world where we have to multitask, even if we do not want to. Email continues to flow into the inbox, and as soon as you have finished taking care of your bloated inbox, there’s a fresh load for you to take care of. I really don’t mean to say that I don’t like email, but once in a while it would be nice to not get any email the entire day — but if that happened, I am sure I would be contacting the support folks at my email provider to ensure that everything is running just fine at their end! Now that is funny — and sometimes, it can be so cool to laugh at yourself.

Read the newsletter here.

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Efficient Elements: Conversation with Felix Dollinger

Felix DollingerFelix Dollinger studied Business Engineering at the University of Karlsruhe in Germany, and at the University of Massachusetts in Amherst, USA. He started his career as a Strategy Consultant and Project Manager at Siemens Management Consulting, one of the leading strategy consultancies in Germany. Having to create countless slides himself, he quickly identified the huge efficiency potential in slide creation. Joining forces with a friend from university, Felix founded Efficient Elements GmbH in 2008 with its first product, Efficient Elements for presentations.

In this conversation, Felix discusses the Efficient Elements add-in for PowerPoint.

Geetesh: Tell us about your Efficient Elements add-in for PowerPoint, what it does, and how it evolved.

Felix: Efficient Elements for presentations will help you both save time and improve quality in creating slides. The Agenda Wizard automatically creates and updates agenda slides for you — it has never been easier to calculate time slots and shuffle complete presentations. The Slide Wizard saves you from reinventing the wheel every time, offering a large library of standard elements like three-column designs, process chains or editable country maps. Both Agenda Wizard and Slide Wizard can be fully customized to any corporate design — so it is actually easier to comply with the corporate design than not to comply. The My Elements feature works like favorites in a browser — you can easily organize your own frequently used elements for later reuse. And last but not least, the Efficiency Tools will help you in aligning slide elements faster and more precisely, or in emailing selected slides with a single click. There are actually many more time savers included, just give it a try with our free 30-day trial.

At Efficient Elements, the daily annoyances in PowerPoint have always been the main driver for further development, initially triggered by our own (painful) experience, later on also by our customers’ feedback and ideas. It all started with the library of the Slide Wizard and the alignment functions of the Efficiency Tools. In the meantime, many other features have been added and further development is always ongoing, currently also for a new product for Microsoft Word.

Efficient Elements has been growing very rapidly since its foundation and it is amazing to see how fast it spread across all 5 continents. Feedback from our global customers shows that an average user saves more than 2 hours per week with Efficient Elements. For us, it is always most rewarding to see the positive impact our tool has.

Geetesh: Can you tell us about the new features added to Efficient Elements, such as the built-in fully configurable color palette?

Felix: The most recent feature we added to Efficient Elements is a fully configurable color palette. An unlimited number of colors in any kind of grouping can be easily configured based on RGB values. This is particularly useful if the corporate design specifies more colors than PowerPoint can address in a color scheme. The individual colors are shown with their RGB values and can even be named for easier recognition.

Efficient Elements Color Palette

Another feature that we added recently is called Intelligent Elements. It gives you the opportunity to use date, time or file variables in text boxes with automatic updating upon saving the file. This way you can easily have e.g. the current file name or current date in any text box you like.

Efficient Elements Intelligent Elements

See Also: Efficient Elements: The Indezine Review

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The Firestarter Experience: Conversation with Bess Gallanis

Bess GallanisBess Gallanis is the founder of Speaking with Power and Persuasion, an executive communications consulting firm based in Chicago. She is a communication coach, speaker, journalist, a student of yoga and insight meditation and the author of Yoga Chick (Warner Books, 2006).

In this conversation, Bess discusses The Firestarter Experience, her new workshop on communication and presentation skills.

Geetesh: What is the Firestarter Experience workshop, and who is the typical participant who can benefit from this program?

Bess: The Firestarter Experience is a fast and focused two-day professional development program in leadership communication and advanced presentation skills. It is for people who want to make a bigger impact, whether it is around a conference room table or from a conference stage.

There has never been a more exciting time in the history of communication technology. Around the world, more people own a cell phone than a toothbrush. However, human nature has not changed and it would be a mistake to think that all this connection results in effective communication. This is the challenge that The Firestarter Experience was created to address. It changes attitudes and behavior about communication as a relationship skill.

Firestarter is designed around three interconnected sets of attitudes and actions: presence, presentation, and performance. Over the course of two days, Firestarters develop their unique leadership voice and presence, create a compelling business story, and learn a few simple and powerful delivery skills that will enhance their impact. The program empowers participants with the tools and support to manage what they say and how they are heard. This is what creates a competitive communication advantage.

The format is really innovative. The workshop revolves around creating and delivering a three-minute business story. Most communication programs include video feedback. We raise the stakes by creating The Firestarter Experience, a presentation event that is modeled on the TED and Ignite conferences. We create an informal stage, outfitted with lights and mikes, where each participant presents their story in front of a live audience and a professional videographer. Today, every business communicator needs to know how to project a professional image on video and other technology platforms.

The Firestarter Experience is appropriate for high-potential employees who are effective in the technical part of their jobs and could make a bigger impact with improved communication and presentation skills.

It also is appropriate for anyone who is in the business of pitching ideas: entrepreneurs, innovators and consultants. These are the people who need to be weaned off technical language so the rest of the world can understand their brilliant ideas!

Geetesh: When you say “your communication performance can be a game changer – or a deal breaker”, what do you mean? Can you tell us more.

Bess: Communication ability is the most critical skill needed to stay competitive in your career. This is the conclusion reached in the most recent 2010/2011 survey results from the American Management Association, which surveys trends in the broad workforce, and the International Recruiter Survey, which surveys a global audience that hires MBAs.

What does this mean? Today more than ever before, your career success depends on the cooperation of other people. Value in the workplace is created through strategic thinking and problem solving, teamwork and collaboration, and creativity and innovation. Work itself is unstructured across organizational, global and cultural borders.

An important moment in your professional development is when you realize that to get the results you want, your communication must be strategic and intentional. Effective communicators are in command of a tightly interconnected set of skills: self-awareness, emotional management, situational awareness, intention, flexibility, an understanding of human nature, knowledge about how people process ideas and information, persuasion, storytelling skills and a little bit of dramatic flair.

Add to the list above a few new skills. Today, every business communicator must master a range of media, tools and formats to connect, engage and communicate with people. Sensitivity and specific training may be required to effectively interact with a globally diverse audience. Add in the pressure to demonstrate and articulate that your results meet your department’s immediate goals and your company’s broader business strategy.

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Learn PowerPoint 2010: Loading and Using Custom Dictionaries

You may wonder what happens behind the scenes whenever you do a spell check in PowerPoint or any other Microsoft Office program. This is what happens: PowerPoint looks at each word you have typed and matches those words with the entries listed within its dictionary. If the dictionary does not contain some of the words in your slides, it goes ahead and marks those words as misspelled. Then it offers you suggestions for changing those supposedly misspelled words to other similar words that can be found within its dictionary.

So why did we use the term “supposedly” in the last paragraph? That’s because PowerPoint’s dictionary is quite basic, and includes mainly words used in common, everyday language — if a word does not exist within that dictionary, it is not necessarily misspelled! There are so many specialized words in different knowledge branches like medicine, research, law, computing, etc. that are not common words — yet they are perfectly valid as far as spellings are concerned.

Learn how to load and use custom dictionaries in PowerPoint 2010.

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iPad Presenting 05: What is AirPlay?

In 2004, Apple introduced what was then a revolutionary technology that let you play music from iTunes on your Mac or Windows PC on speakers that could have been in the next room or anywhere else within your network. This technology was called AirTunes, and the speakers you wanted to play the music over had to be connected to an AirPort Express or Apple TV device. Yes, we are talking about the first generation Apple TVs here.

AirPlay is a natural evolution of AirTunes as it moves beyond sound to encompass video as well. It is only now with the launch of newer iPads and iPhones — and also with the new features in iOS 5 that AirPlay provides ample solutions for you to present your entire presentation. Essentially, if you want to present from your iPad 2 (or even an iPad 1), this is what you need:

  1. An iOS device such as the iPad 2 or iPhone 4S — older iPad 1 and iPhone 4 devices have partial support for all features you need to present well, and we shall explore these shortcomings in a future post.

  2. An Apple TV 2 device, updated to the latest firmware. The current firmware is 4.4.4.
  3. A TV or projector connected to your Apple TV 2. It is easy to connect to most TVs these days with an HDMI cable. Many new projectors have HDMI input options. Alternatively, you can use an HDMI to DVI converter if you have a projector with DVI input — but that will lose sound. Again sound may not be a huge priority if you are showing slides without multimedia.

That’s all you need to have in place — and frankly Apple TV 2 is even smaller than an iPad — so, that does not hamper your portability. It is a good idea to ensure though that the venue where you will present has projectors equipped with HDMI inputs. If the projector at the venue you will present has been suspended from the ceiling or has been fitted somewhere else, then you may only get a VGA cable to attach your Apple TV 2 to — and that will not work well for you to provide a professional and predictable presentation.

Everything we discussed so far in this post was relevant only to presenting with an iPad, and not necessarily for other AirPlay scenarios. The rest of this post will look at these other scenarios — feel free to ignore this section if this is not something you want to explore.

AirPlay lets you transmit data such as audio and video content wirelessly from:

  • iTunes running on your Mac or Windows PC.

  • An iOS 5 device such as an iPad 1 or iPhone 4. Both these devices only work with the Music, Video, and Photos apps — and sometimes you get only the visual content without audio — AirPlay support for the iPad 1 or iPhone 4 is a little flaky.
  • An iOS5 device such as an iPad2 or iPhone 4S — both allow full mirroring of what you see on your device.

Using AirPlay, you can send these audio and video signals to an AirPlay receiving device, such as:

  • A TV or projector connected to an Apple TV 2 device.

  • An AirPlay compatible receiver — as of now, Apple has only licensed AirPlay receiving technology to audio devices such as speakers.
  • A Bluetooth capable audio receiver, even if it has no AirPlay support — Apple seems to have combined the Bluetooth output support for its iOS devices (iPad, iPod Touch, and iPhone) under the AirPlay umbrella.

More info on AirPlay can be found on Apple’s website — look at these pages that discuss the iPad’s Airplay features and how you can control AirPlay output from within iTunes.

In addition, Wikipedia’s AirPlay page provides a historical look at this technology along with some discussions about AirPlay alternatives.

See Also:
iPad Presenting 01 – First Questions First
iPad Presenting 02 – Presenter’s View in PowerPoint: Conversation with Rikk Flohr
iPad Presenting 03 – Air Display: Conversation with Dave Howell
iPad Presenting 04 – Add an Apple TV

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Download Clip Media from Office.com — For Mac OS X

There is no dearth of sites providing royalty-free pictures that can be used in your PowerPoint presentations — but, none of these provide the breadth of choices that you can find at the Microsoft Office site (Office.com). Even better, all these pictures are free to all licensed users of Microsoft Office programs such as PowerPoint. Office.com allows you to download various types of clip media, including pictures.

Learn how to download clip media from Microsoft’s Office.com on a Mac.

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New SlideShark Features: Conversation with Jay Wilder

Jay WilderJay Wilder is director of product marketing at Brainshark, Inc. Brainshark’s cloud-based software lets users create online and mobile video presentations – using simple business tools like PowerPoint and the telephone – and then share and track their content. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing costs.

In this conversation, Jay discusses new features in SlideShark – an app from Brainshark that solves the problem of PowerPoint’s incompatibility on the iPad.

Geetesh: SlideShark provides an amazing option to display PowerPoint presentations on the iPad -– what are the new features that you just announced?

Jay: Since SlideShark’s launch in October, we’ve added exciting, new features to provide an even richer user experience. They’re geared toward helping our users better conduct business on-the-go – allowing for more interactive, live presentation capabilities and additional storage options, among other valuable features. These include:

  • Greater storage capacity – To help users who want to view and present large files, all accounts now start at 100MB of free storage. If you’d like to add more storage, you can purchase a “SlideShark Plus” upgrade – 500MB of storage (on top of the free 100MB) is $ 49/year, and 1GB of additional storage is $ 98/year.

  • Refer a friend – You can also earn extra storage at no cost by referring friends to SlideShark via a personalized URL. Each time a friend signs up for a free account, you both get an extra 25MB of storage. Both free and Plus users can earn up to +500MB of extra storage.
  • Upload to SlideShark from the iPad – In addition to uploading PowerPoint files to your SlideShark account from your computer, you can now use the “Open in” functionality to do the uploads and conversions directly from the iPad as well. For instance, files received on the iPad via email or accessed via cloud storage services like iCloud, Box and Dropbox can be uploaded to SlideShark and automatically converted for iPad use.
  • Laser pointer – This feature lets you direct your audience’s attention to key points in presentations. While presenting via a projector or TV, simply press and hold your finger anywhere on the iPad. A red laser pointer will appear and follow your finger as you move it across the screen.

    SlideShark Laser Pointer

  • “Hide Slides” functionality – With this feature, you can hide one or more slides prior to presenting. This is helpful when modifying presentations based on different audiences. Simply tap the “Edit” button in the top right of a presentation’s preview screen to access the “Hide Slides” functionality.
  • 16:9 widescreen support – In addition to supporting standard 4:3 sized PowerPoint slide decks, SlideShark now also supports the visually appealing 16:9 widescreen format. 16:9 slides are letter-boxed to fit the iPad’s 4:3 screen size correctly.

Geetesh: Can you tell us more about the direction you are looking at for SlideShark in the near future?

Jay:We’ve been thrilled with user adoption since launching SlideShark –- averaging two downloads/minute, 24×7. We’re currently the #5 Productivity App in the App Store, which is a great honor. I think our greatest pleasure comes from user feedback, ratings and reviews. A 4.5 star rating across hundreds of reviews from around the world gives you a great feeling of accomplishment and a drive to keep making the experience better. Users have been great about providing feedback as well, and we’re continuing to add new functionality based on the features they request. We’re very busy and not planning on slowing down –- so we encourage our users to keep letting us know what they think and what would be most helpful to them.

While we’ve introduced the paid storage upgrades, we’ll still be maintaining a full-featured free version too –- enabling any business or education user to benefit from the app. As we head into 2012, we’ll also be looking to address the needs of large, multi-user organizations through user management enhancements to SlideShark. We look forward to continuing to meet our users’ needs by helping them view and show PowerPoints –- reliably and professionally -– on their iPads.

See Also: SlideShark: Conversation with Jay Wilder

Categories: brainshark, interviews, ipad, powerpoint


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Slide Linker: Conversation with Jamie Garroch

Jamie GarrochJamie Garroch, CEO of GMARK Ltd., founded the company in 2009 to provide presentation professionals with PowerPoint software, content and training. Jamie conceived the idea for the company’s first product, ActivePrez from a non-linear presenting need and has since added several other add-in products. His newest add-in is Slide Linker — a product born out of the need to link slides together so that all linked slides are glued to each other when copied to other presentations.

In this conversation, Jamie talks about the free Slide Linker add-in for PowerPoint, and his business of creating custom PowerPoint add-ins.

Geetesh: What exactly does Slide Linker do, and how did this free add-in evolve?

Jamie: Slide Linker is a small add-in that demonstrates the amazing extensibility of Microsoft Office applications that many readers may be unaware of. By installing an add-in, users can gain access to new functionality for PowerPoint (and other Office apps) just as they do when they download apps for their Windows Phone, Android Phone, or iPhone.

The Slide Linker add-in provides PowerPoint users with the ability to link slides in groups and keep them together when copied and pasted to another presentation. It makes a small yet significant change to the Home tab of the Ribbon by replacing the standard Copy button with a Copy+ button. This functions as expected with standard Copy operations but a new drop down menu provides the ability to link slides, view linked slides and delete links from slides. Once slides are linked, if any one of them is selected and the Copy+ button is clicked, all slides in that linked group will be copied to the Windows clipboard. The idea was born from a LinkedIn PowerPoint group where a user asked if this was possible within PowerPoint. The answer is yes!

Geetesh: You also develop custom add-ins for PowerPoint users -– tell us more about some work you have done in this area?

Jamie: GMARK specializes in add-in development both for our own products and custom development for small to large enterprise clients. We’ve worked for the likes of UPS to create an automatic presentation generation tool to assist field sales personnel in building audience targeted decks.

We’re currently developing a new add-in for one of the top three Indian IT vendors to automate the process of keeping presentations on-brand and a European client to add galleries of commonly used on-brand content to the Ribbon. The exciting vision that add-ins bring is that publishers such as ourselves now have a way to extend the functionality of PowerPoint to do almost anything one can imagine. If you can’t find a way to do something with an Office app, then add-ins are a great way to get exactly what you want and need while maintaining your investment in Microsoft Office.

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The Cheapness and Freedom of a Trip from Motorhome Hire New Zealand

Motorhome hire New Zealand has changed the whole experience of camping.  When you go out camping back in the day, you would have to sacrifice even the smallest of luxuries to spend time in the great outdoors.  Today, you can take every luxury with you to a beautiful and wild setting in the “Land of the long white cloud”. Indeed, camping in a motor home has become a very popular choice for rest and relaxation.  It also provides myriad of other benefits.  You can get a great feeling of freedom when you go on a trip in a motor home. At the same time, you also have the ability to save money on your trip.

In a motorhome hire New Zealand, you can take your pick from so many holiday destinations.  If you ever want to spend time in a particular place, no matter how far it is, you can take your loved ones there and you can spend a week or more in this country that’s swamped with natural beauty.  You’ve got everything that you need for a comfortable stay in your motor home so nothing’s going to stop you from immersing yourself in the beauty that is New Zealand.  You can even move around easily among the beautiful sites that the country can offer in your motor home.

If you total the amount that you spend in a regular vacation where you have to pay for hotel accommodation, entertainment, food, etc., you’ll be running up the bill in just few days.  However, when you go camping in a motor home, you keep the vacation costs at a minimum.  One, you’ll be driving yourself to your holiday destination and you only have to pay for fuel.  You’ll be living, dining and sleeping in your motor home and that takes a huge portion out of the expenses for your trip.  When you want the most freedom and a cheaper holiday, go camping in a motorhome hire New Zealand.

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